Automate administration what AI really handles
Processing invoices, checking timesheets, handling emails, following up on debtors. Work that takes your admin team hours per week can be largely taken over by AI. Without switching software.
30 min no-obligation call.
Six admin tasks AI takes over
Concrete work where SMBs gain time directly. No sci-fi, just hour savings per week.
Invoice processing
Incoming invoices extracted, amounts and suppliers recognized, directly booked into your accounting. Exceptions to you for review.
Email handling
Routine emails (confirmations, simple questions, follow-ups) answered by AI. Inbox back under control.
Time tracking & processing
Entered hours checked against project codes, rates and approvals. Deviations flagged, rest routed through.
Accounts receivable
Reminders sent according to your rules, open items followed up, escalation to a human for complex cases.
Monthly reports
Revenue, margins, open items and KPIs automatically composed from your accounting. In your inbox, not in Excel.
Document archive search
Employees ask something from your contracts, quotes or manuals. AI gives the right answer with source reference.
Why companies see big time savings here
Scales with your volume
More invoices, more emails, more customers? AI scales without hiring more staff.
GDPR-compliant & EU infrastructure
Accounting data stays within the EU. No training on your data. DPA standard.
15+ hours per week freed
Typical saving for companies with 50+ invoices per month. Those hours go to work that really demands attention.
Works with your current software
Integrates with Exact, AFAS, Yuki, Moneybird, Twinfield and custom ERP. No migration needed.
How we set it up
Admin inventory
30 minWhich tasks cost your team the most time now? We look along and prioritize on time savings.
Pilot on one task
Week 1-2We start with the task with highest ROI. Working on real data, you see the result immediately.
Expand
Week 2-6After proven results we add next tasks. Team gets used to it, trust grows.
Standard way of working
Week 6+AI is standard part of your admin process. Team keeps time for exceptions.
Frequently asked questions
Exact Online, AFAS, Yuki, Moneybird, Twinfield and most custom ERP systems. We integrate via API or, when not possible, via standardized import files. In the intake we check your specific setup.
Doubt cases always go to a human for review. AI works with confidence scores. Low confidence = human review. As the system proves itself on your data, the threshold lowers. You can always look back at what AI did and why.
No. Companies that outsource to an accountant also have internal admin: tracking hours, handling mail, archiving documents. We automate those internal steps, your accountant stays your accountant.
Depends on scope. Invoice processing only: 2-3 weeks. Full administration (invoices + mail + reports): 4-6 weeks. We always start with one task for proven results before expanding.
Then AI scales along without extra staff. From 50 to 500 invoices per month is no issue. For very large volumes (10,000+) we talk about dedicated setup, but those are exceptions.
OpenClaw installation for admin (invoice processing, mail triage) from €1,495. Custom admin suite (multi-task with dashboards and integrations) from €1,950. Fixed price per project, no per-user subscriptions.
See what AI can do for your administration
30-minute call. We discuss your current admin process and where AI would save most.