Automate administration what AI really handles
Processing invoices, checking timesheets, handling emails, following up on debtors. Work that takes your admin team a lot of time can be prepared by AI for a large part. You keep working in your current software.
30 min no-obligation call.
Six admin tasks AI can take over
Concrete admin work that AI prepares and your team checks.
Invoice processing
Incoming invoices extracted, amounts and suppliers recognized and prepared for booking. Exceptions go to you for review.
Email handling
Routine emails (confirmations, simple questions, follow-ups) answered by AI.
Time tracking & processing
Entered hours checked against project codes, rates and approvals. Deviations flagged, rest routed through.
Accounts receivable
Reminders sent according to your rules, open items followed up, escalation to a human for complex cases.
Monthly reports
Revenue, margins, open items and KPIs automatically composed from your accounting. In your inbox, not in Excel.
Document archive search
Employees ask something from your contracts, quotes or manuals. AI looks up the answer and gives a source reference.
Why administration lends itself to this
Scales with your volume
More invoices, more emails, more customers? The processing grows with your volume.
EU infrastructure & DPA
Accounting data stays within the EU. No training on your data. DPA standard.
Time for the exceptions
AI prepares the routine work. Your team spends its time on items that need attention.
Connecting to your current software
Integration with your accounting package or ERP is custom work and we discuss it upfront.
How we set it up
Admin inventory
30 minWhich tasks cost your team the most time now? We look along and prioritize on time savings.
Pilot on one task
Step 2We start with the task that costs your team the most time now. We test on real data, so you can judge the result.
Expand
Step 3Once the first task works as intended, we add next tasks.
Standard way of working
Step 4AI is a standard part of your admin process. Your team handles the exceptions.
Frequently asked questions
Integration with your accounting package or ERP is custom work. We integrate via API or, when not possible, via import files. In the intake we check your specific setup.
Doubt cases always go to a human for review. AI works with confidence scores. Low confidence = human review. As the system proves itself on your data, the threshold lowers. You can always look back at what AI did and why.
No. Companies that outsource to an accountant also have internal admin: tracking hours, handling mail, archiving documents. We automate those internal steps, your accountant stays your accountant.
Depends on scope. Invoice processing only is ready sooner than full administration (invoices + mail + reports). The proposal includes a timeline. We start with one task and expand after that.
The processing grows with your volume. With strongly growing numbers we discuss whether the setup needs adjusting.
AI agent implementation for admin (invoice processing, mail triage) from €1,495. Custom admin suite (multi-task with dashboards and integrations) from €1,950. Fixed price per project, no per-user subscriptions.
See what AI can do for your administration
30-minute call. We discuss your current admin process and which tasks lend themselves to AI.